Hot Chips

ACM/IEEE Membership

• Membership number must be included at time of submission to receive the membership rate. No refunds will be made for change in membership status
• If you would like information on becoming an ACM or IEEE member, visit ACM or IEEE homepage
• No company memberships accepted; individual memberships only
• Please be prepared to provide proof of your valid IEEE/ACM membership when you pick up your badges and conference proceedings and/or tutorial notes at the conference

Student Registration

• If you are registering as a student, please be prepared to provide a valid student photo ID when you pick up your badge and conference proceedings and/or tutorial notes at the conference

Group Registration

HOT CHIP's online registration portal provides you an opportunity to register multiple people in one transaction using one credit card.

Before you register attendees in group, get the following information from each attendee:

• Attendee Type: HOT CHIPS invites attendees in several categories. However group registration is available only to the following four categories:
  • Member IEEE
  • Non-Member
  • Student IEEE Member
  • Student Non-Member

Ask your attendee whether they are IEEE member or not. Register your attendees belonging to the same category (For example, Member IEEE) in bulk to get the best pricing. If an attendee is registered as an IEEE member, Hot Chips reserves the right to ask for IEEE membership ID to verify eligibility for IEEE member discount.

• Attendee Personal Information: You need email address, first name and last name for your primary attendee. For the other attendees who will be registered along with this attendee in bulk, only the first and last name along with company affiliation is needed.

To register attendees in groups:

1. Divide your attendees in to IEEE member and Non-Member group.
2. Go to the online registration portal.
3. Enter the email address of one attendee (the primary attendee) in the group and click "OK". This attendee will receive email confirmation when the registration process is completed. If you are a facilitator who is not attending and registering people in group, you will be able to enter your email address later to receive the email confirmation when the registration process is completed.
4. On the "Registration Options" page, select the "Attendee Type". Group registration is available only for four categories mentioned above. If you select any other attendee type, you will not be able to register multiple attendees as one group.
5. On the "Activity" page, select the activities that the primary attendee would like to attend.
6. Click on the "Click to add guest" link. Once a guest attendee is added, select the activities that they plan to attend. Make sure you enter the relevant information for the guest by clicking on "Click to enter guest name" link for the guest you just added.
7. Continue to add guest until you are done with all the attendees in the group.
8. Click "Next". If the email address that you provided for the primary attendee is not registered with HOT CHIP's online registration portal, you will be directed to a page to input the information for the primary attendee. The information includes the following required fields:
   1. First Name
   2. Last Name
   3. Phone number
   4. Password
   5. Mailing address
   6. IEEE membership number (if applicable)
9. Click "Next" to go to a 6-question questionnaire. Fill out the questionnaire and click "Next".
10. The next screen gives you a summary of all the transaction. This page gives a chance to add another email address to receive the email confirmation when the registration process is completed. If you are a facilitator who is not attending and registering people in your team, you might want to add your email address here so that you can receive an email confirmation.
11. Clicking "Next" will take you to the credit card processing page. Fill in the credit card information to pay for the registration and click on "Pay".
12. The credit card will be processed and if the transaction is successful, you will be presented a receipt. You can either print or save the receipt for your records. You will also receive an email confirmation to the email address of the primary registrant and the additional email address if you provided.

If you run in to any issues, you may direct all questions and concerns to the Registration Chair.

Refund/Cancellation

Email requests for cancellations must be received by HOT CHIPS on or before August 12, 2011, and are subject to a $25 processing fee. Cancellations are only possible by emailing us a cancellation request at registration2012@hotchips.org. Cancellations received after August 12, 2011, will NOT be honored and all registration fees will be forfeited.

The refund amount will be credit back to your credit card account. Please make sure that we have your correct contact information when you register with us through our online registration form.