General Registration Policies

Form of Payment

  • Registration may be charged using PayPal™, Visa™, MasterCard™, Discover™ or American Express™ card. All credit card payments require the complete credit card number, expiration date, name as it appears on the card, and complete billing address.
  • Credit Card or PayPal™ are the only forms of payment for HOT CHIPS 29.
  • If this payment restriction is an impediment for you to attend HOT CHIPS, please send us an email at registration@hotchips.org and we will consider other payment options (Personal/Company Check) strictly on case-by-case basis.

Registration Deadlines

  • 11:59 PM (PDT), Friday, August 04, 2017 is the DEADLINE to qualify for the early registration rate. Payment transactions must be completed on or before the DEADLINE to take advantage of this discounted rate.
  • Late registration on-line will be available up to and including the dates of the conference.  You may also register at the conference if that is convenient for you
  • 11:59 PM (PDT) Wednesday, August 16, 2017 is the last date to request refunds.

Membership and Student Discount Requirements

  • Membership number must be included at time of submission to receive the membership rate.
  • Membership status must be current at the time of registration.  No refunds will be made for change in membership status.
  • If you would like information on becoming an ACM or IEEE member, visit ACM or IEEE homepage.
  • No company memberships accepted; individual memberships only.
  • IEEE and ACM membership numbers will be checked against the current society database prior to the conference.
  • If you are registering as a student, please be prepared to provide a valid student photo ID when you pick up your badge and conference proceedings and/or tutorial notes at the conference.

Refunds and Cancellations

  • Email requests for cancellations must be received by HOT CHIPS on or before Wednesday, August 16, 2017, and are subject to a $25 processing fee. Cancellations are only possible by emailing your request to registration@hotchips.org.
  •  Cancellations received after 11:59 PM (PDT), Wednesday, August 16, 2017 will NOT be honored and all registration fees will be forfeited.
  • The refund amount (less the $25 processing fee) will be credited back to your credit card account. Please make sure that we have your correct contact information when you register with us through our online registration form.

Student Registration

A special student rate applies to individuals who are currently enrolled in school. You must be prepared to provide a valid student photo ID when you pick up your badge at the conference.

We are seeking student volunteers to help us out with the conference. Please check out our Volunteer page to check out the benefits of volunteering for HOT CHIPS.

Press Registration

Qualified members of the press attend the conference at deeply discounted rates. Your attendance fee (if any) includes all meals.  To apply for a Press Discount Code please send an E-mail to press@hotchips.org.

Visa Requirements

If you are a foreign visitor you are responsible for obtaining the proper travel documents for entry into the United States. Check with the U.S. embassy or consulate in your country for details. Information is also available here. To obtain a letter confirming your registration for Hot Chips please E-mail a request to chair@hotchips.org.  This letter will be issued confirming that you have registered for Hot Chips and that you have paid your registration fees.

Registration Using DISCOUNT CODES

If you are in one of the following categories you will receive a DISCOUNT CODE from your Hot Chips contact (i.e. the press chair, sponsorship chair, program session chair or registration chair):

  • Press
  • Complementary Passes
  • Volunteer
  • Speaker (Tutorial, Conference, Keynote, Poster Presenter)
  • Technical Assistant to a speaker
  • Hot Chips Committee Member – Organizing, Program or Steering Committee

To use your DISCOUNT CODE go to the registration page, enter your e-mail address and press OK.  On the Registration Options screen select the button that says “I have a DISCOUNT CODE”.  Click “Next”.  On the Activity screen select one of the three offering (i.e. conference, tutorial or both).  The Grand Total box will show your fees BEFORE the discount is applied.  Enter your DISCOUNT CODE in the box labeled Promotion Code.  Click “Show My Fee”.  You will see the discount you are entitled to and a new total reflecting this discount.  If you are satisfied with the discounted rate click “Next” and complete your registration.

Special Instructions for Registering Groups

If you would like to register more than one person using the same credit card or PayPal account please contact registration@HotChips.org.  We will send you special instructions on how to do this.

Still have questions?

If you run in to any issues, you may direct all questions and concerns to registration@hotchips.org.